- Co-authoring. Multiple people to view and edit documents simultaneously
- Versioning. Version control to track and manage changes
- Site mailbox. Single location for email and documents. Shared inbox in Exchange online that members of SharePoint Online site can access
- Sharing. Share documents with customers
- Apps. Apps are a great way to add more functionality to SharePoint. For example you could embed Yammer feeds on your SharePoint sites and invite customers to social community discussions
- Delve. Easy to find and discover useful and relevant content
- External sharing. Easily share content with people outside your organization who do not have licenses for your Organization’s Microsoft Office 365 subscription.
- Social collaboration with Yammer. Find experts and build relationships, grow your network by following people, stay up-to-date by following documents and interact with others
- E-discovery. Help, identify and deliver electronic information that can be used as evidence on demand
- Records management. Secure and protect artefacts as records across the organization
- Auditing. Rich auditing reports across the site and document lifecycle
- Data loss prevention in Office 365 helps you monitor sensitive information.
- eDiscovery, is the process of identifying and delivering information that can be used as evidence in legal cases. You can identify, hold, and export content found in SharePoint sites.
- SharePoint Online information management policies enable organizations to control and track things like how long content is retained or what actions users can take with that content.
- You can use auditing to track changes by users to documents
Organizations use SharePoint to create websites. You can use it as a secure place to store, organize, share, and access information from almost any device..
- Newsfeed: Stay tuned into conversations among your co-workers.
- OneDrive for Business: The place to keep your work documents and other files. You can easily share them with co-workers and access them from your mobile device.
- Sites: Easily find and access sites you’re following, and quickly create new team sites
Implementing traffic isolation can be a fairly straightforward process depending upon the existing network configuration and design.
Let’s consider a typical small SharePoint deployment that consists of one database server, one application server, two web servers and a directory server. In many cases, these components all have a single network interface connected to a shared switch. A more efficient approach would be to utilize multiple network interfaces in each server and connect them to virtual local area networks (VLAN) on the same switch. For example, the web servers may have three interfaces, one which connects to the corporate network, one which connects to an authentication network, and one which connects to a database network. In this manner traffic between the web servers and the database, which comprises the bulk of SharePoint network communication, can be isolated to a single interface separate from the interface used by employees to browse pages and upload files. Similarly, communication with directory services to facilitate logins and authentication requests will have its own channel to exchange information. Another very useful technique is to configure SharePoint services that generate a lot of network traffic, like search, to only communicate with a dedicated server instead of the general-purpose web servers.
Once your on-premises network is optimized you are in a better position to consider moving data to the cloud and deploy hybrid services. Office 365 supports automated means of moving large quantities of data, but speeds as low as 1 gigabyte per hour are not uncommon. So clearly there is a need for not only proper planning of time and resource allocation, but also incoming and outgoing bandwidth. On-premises servers need to be running optimally, as migration tasks consume additional bandwidth on top of normal collaboration activities, and external links must be optimized to facilitate a great deal more traffic than normal day-to-day web browsing.
In terms of SharePoint technologies…
HYBRID: is where an organization moves some of its operations to the cloud, but maintains others on servers within that organization. Typically, businesses choose to store some of their most sensitive files in local servers where they feel they can better vouch for their security. This is particularly important in countries where the law proscribes saving citizens’ private data outside the country’s physical boundaries. Because cloud data centers may be based in far off countries, a hybrid solution that isolates data from its country of origin can often be a good trade-off between cloud benefits and data security.
Know that it is possible to require that your cloud data does not leave your country specific to the United States and Canada.
FULL CLOUD: you move all your documents and processes out of SharePoint and remove or archive your SharePoint environment.
Simply stated, SharePoint is both a standalone server product focused on supporting collaboration through documents and business workflows, and an important piece of Office 365. Office 365 unifies SharePoint, Exchange, Skype for Business, and Azure services within a single interface for organizations to be productive. Running in the cloud on Microsoft’s Azure platform, Office 365 is optimized to deliver end-user experiences and allow for Microsoft to rapidly add technologies to its productivity offerings.
With an Office 365 subscription, you can edit and create new documents on your devices. Microsoft Office 365 delivers the power of cloud productivity to businesses of all sizes, helping save time, money, and free up valued resources. Office 365 combines the familiar Microsoft Office desktop suite with cloud-based versions of Microsoft’s next-generation communications and collaboration services—including Microsoft Exchange Online, Microsoft SharePoint Online, Office Online, and Microsoft Skype for Business Online—to help users be productive from virtually anywhere through the Internet.
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Ever find yourself hitting the refresh button on your email while you wait for a colleague or customer to return a document? Is it even possible for you to know if one of your coworkers is available to answer a quick question?
Great news: the ways you collaborate can get a whole lot better, overnight. With the flexibility of the cloud, you can reinvent how you work with your team, customers, and suppliers. Microsoft Office 365 and Microsoft SharePoint Online can help. Contact us to help you get started.